You have determined that a portable shelter is needed for your upcoming outdoor event, but you are not sure what size will be sufficient. The first thing you need to do is determine head count. Then, you will be in a position to find the right shelter for your needs. Read on and we will explore four considerations to keep in mind.
1. Nail down the square footage. How much room do you have for a portable structure, anyway? You’ll need ample room on all sides to allow for easy access and egress. Portable shelters are marketed by size, thus a 21-foot by 10-foot shelter would provide 210 square feet of interior room. That room should allow for aisles, a service area and a dance floor, if desired.
2. Standing room only. If your shelter is provided for the sole reason to have a place for people to gather on their feet, then consider standing room seating capacity only. In the example of the 210 square-foot shelter, enough room for 42 people would be provided.
3. Buffet style room. You can set up a shelter to provide a buffet service area, but limited seating. This is ideal if you want a shelter for serving food only and have your guests retreat to different shelters to consume it. For the 210 square-foot shelter, that would provide room for 30 people.
4. Dining In. Making the most of any portable shelter means setting up tables and chairs. Just as you would do in a restaurant, each seat with have a complete place setting and provide ample room for food. That same 210 square-foot shelter would be large enough to hold 21 people at a long dining room table or 18 at round table. You should know that some designs are not conducive to round tables, particularly small, round shelters.
With enough room inside of each shelter, you need to look at a few more things before selecting one advises WeatherPORT, a portable shelter company.
It is important that you choose a shelter that is strong, sturdy and uses high quality materials that can resist high winds, protect against rain and block UV rays. Ideally, it will offer anchoring options to include angled spikes, what are ideal to increase holding strength. Ask your supplier about sand anchors, high wind anchors and other choices.
If you are buying a portable shelter, consider ordering one that match’s your company’s color scheme. Include your company logo for customization purposes. If this is your first time using a portable shelter, then rent one first. You can always buy one later after you tried one out. Take note of such shelters used at other events and speak with the hosts to learn if they are satisfied with their purchase.
There are other things to keep in mind when choosing a portable shelter.
First, order your shelters well before the event date. If you are renting, you may find that your choices are limited in busy seasons, therefore get your order in early to avoid a potential problem.
Second, consider where the shelters will be placed. Solid ground, a flat surface and access to bathrooms and other public locations is important.
Third, access to an electrical source is important too. You may need to have an electrician run a line to each shelter. Make sure that cords are buried or covered so that your visitors will not trip.
Fourth, provide a backup energy source. If the power goes out, the fans and lighting will not work. Portable generators can meet that need, ensuring that your event takes place without a hitch.